Publishing and Open Access at TU Wien

kontaktSchlieszen

Kontakt

Open Access:
mail open-access@ub.tuwien.ac.at

TU Wien Academic Press:
mail academicpress@tuwien.ac.at

Repository:
mail repositum@tuwien.ac.at

MMag. Magdalena Andrae
phone +43-1-58801-44067

Mag. (FH) Ingrid Haas
phone +43-1-58801-44132

Silvia Ziemkendorf
phone +43-1-58801-44278

kontakt

TU Wien has affirmed its commitment to the principle of open access to scientific research results by adopting an Open Access policy in June 2018.
Open Access Policy der TU Wien (German-language document)

TU Wien Bibliothek supports electronic publishing of your scientific publications. Our services include the following areas:

Our flyer presents an overview of TU Wien Bibliothek’s support services for scholarly publishing:
Scholarly Publishing and Open Science: Support Services of TU Wien Bibliothek for Researchers


Obligatory publication of master's theses, diploma theses and doctoral theses
§ 86 Universitätsgesetz 2002 prescribes that master's theses, diploma theses and doctoral theses must be made available to the scientific public in their approved version. See also the theses information leaflet of the Deans' Offices:
Merkblatt für Verfasser_innen von Hochschulschriften

A printed copy of your thesis must be deposited in TU Wien Bibliothek (and for PhD theses an additional copy in the National Library), made publicly avalilable there and hence published.
Submitting an additional electronic version has been obligatory at TU Wien since 01 September 2013.
Richtlinie über die elektronische Abgabepflicht von Hochschulschriften

There are special rules for removing a thesis from public access for a period of time:

info Embargoed Theses:
To have your thesis made inaccessible, apply to the dean of studies for your faculty. If the dean of studies approves your application, the thesis will be embargoed for the duration of 3 years. In exceptional cases, an embargo period of five years is possible.
Embargoed theses cannot be borrowed or viewed at the Library, and their abstract is removed from the library catalogue for the duration of the embargo period.

 


TU Wien rules on scientific practice

The "Code of Conduct" (Rules to Ensure Good Scientific Practice) implemented by TU Wien in 2007 puts in place guidelines for scientific practice at TU Wien and lists types of scientific misconduct.
Code of Conduct - Rules to Ensure Good Scientific Practice (English-language version after the German-language text)

In addition to the code of conduct, the TU Wien guideline on identifying and dealing with plagiarism in student papers lays down guidelines in an important area that is very much in the public eye. The guideline is intended to raise awareness of the problem of plagiarism and provides information on what steps need to be taken once staff become aware of a possible case of plagiarism during classes or in a student paper.
Leitfaden zum Umgang mit Plagiaten in studentischen Arbeiten an der Technischen Universität Wien

Administrative workflow
For all matters concerning the administrative process of submitting your thesis, refer to the Dean's office of your faculty and your thesis supervisor.

Choosing a journal
An important part of scientific work consists in publishing your research results in journals. But which journal is the right one to publish your paper in? Different factors need to be considered: the field of study, the journal's reputation, impact factor, costs, speed of publication etc.

Journal selector websites such as Journalguide or JANE (Journal Author Name Estimator) will help you find a suitable journal. JANE will compare your abstract, title or keywords to find a suitable journal to submit your article to.

You can choose between publishing your paper in a subscription-based journal or in an open access journal.

  1. Note that if you choose a subscription-based journal, it is important to retain the rights for self-archiving (secondary publication right, secondary exploitation rights) to be able to archive your paper on the TU Wien institutional repository, ReposiTUm. Please make sure to check your publishing agreement on its terms for self-archiving, as many publishers restrict authors' right of self-archiving on institutional repositories or other document servers. The website SHERPA/RoMEO provides information on publisher copyright policies and self-archiving.
  2. If you choose an open access journal, you will usually retain your copyright exploitation rights. The utilisation by third parties will be regulated by means of "Creative Commons" licenses (CC licenses). The publisher of an open access journal will determine which type of CC license applies to a journal. To learn about the different types of CC licenses, refer to creativecommons.org.

Some more points to consider when choosing an open access journal:

  • Get information on the quality and integrity of the journal before submitting your article.
    • The Directory of Open Access Journals (DOAJ) indexes and provides access to a large number of high quality, open access, peer-reviewed journals.
    • Note that there are a number of open access publishers with dubious business practices. We recommend checking the site "Think Check Submit" or the Guideline "8 Ways to Identify a Questionable Open Access Journal" before submitting your article to a journal.
    • The new tool "Quality Open Access Market" (QOAM) scores open access journal titles by quality of service and adds price information. Quality scoring is based on academic crowd sourcing and the results are presented in the form of journal score cards. This means authors can find quality journals at acceptable prices, and publishers get feedback on improving their services.
  • If you are submitting your article to an open access journal, there may be an article processing charge to be paid. If so, check whether you qualify for financial support by the TU Wien publication fund.

What is Open Access?
Open access means making research publications freely available online. If a journal article or other research output is open access it means that, by the consent of the author or copyright-holder, it can be freely accessed by anyone in the world using an internet connection. The copyright remains with the authors.

Read more: http://open-access.net

Benefits of Open Access

  • Authors retain copyright
  • Increased visibility and higher citation rates
  • Worldwide unrestricted access to your research without technical or financial barriers
  • Promotes international and interdisciplinary cooperation
  • Greater opportunity to do more with your own research outputs

Open Access Strategies

There are two types of open access:

1. The Golden Road

The Golden Road stands for the primary publication of scientific articles in an open access journal. The Directory of Open Access Journals provides a list of quality open access and peer-reviewed journals.

The copyright remains with the author and the articles are freely available to everyone. Many of these journals are charging the author a publication fee, also known as an article processing charge (APC).

2. The Green Road

The Green Road to open access refers to the self-archiving of digital documents in a repository either parallel to or after publication in a toll-access journal. A list of open access repositories can be found in OpenDOAR and the Registry of Open Access Repositories (ROAR).

ReposiTUm, the institutional repository of TU Wien, can be found on repositum.tuwien.ac.at.

The SHERPA/RoMEO Listings provide information on the self-archiving policies of publishers. Authors should supplement their publishing agreements with contract addenda which enable them to provide open access to their work or to avoid embargo periods.

info

History of the open access movement
The open access movement goes back to the beginning of the 1990s, when an increasing pressure of rising prices for scientific publications coincided with stagnating or decreasing budgets of university libraries.

The first step was taken by Los Alamos National Laboratory (LAN-L), which established a server where physics preprints were made freely accessible. This is now the ArXiv preprint repository.

The central tenet of the open access movement is that scientific publications, which are the result of scientific research financed by the public, should be available to the public free of charge. This became a technical possiblilty around the middle of the 1990s, when the internet was developed and texts could be made instantly available worldwide.

A milestone of the open access movement is the Berlin Declaration on Open Access to Knowledge in the Sciences and Humanities of 22 Oktober 2003,which has been signed by more than 600 academic institutions. TU Wien, represented by rector Sabine Seidler, signed the Berlin Declaration on April 26, 2018.

In June 2018 TU Wien adopted an Open Access Policy.
> Open Access Policy der TU Wien

TU Wien offers financial support for specific open access publications.

Besides access to online content, agreements TU Wien Bibliothek negotiates with individual publishers often also include options for open access publication in the publishers' journals. If TU Wien researchers wish to publish open access articles, the article processing charges (APCs) are covered by the publication fund and paid centrally by the Library.

Requirements for publishing open access under these agreements:

  • The submitting/corresponding author of the article has to be a member of TU Wien.
  • The open access publication costs are not covered by a research funding agency (e.g. FWF).
  • The authors are required to acknowledge the funding by TU Wien in the publication and to enter the publication in the TU Wien publications database. An example for the acknowledgement could be: "The authors acknowledge TU Wien Bibliothek for financial support through its Open Access Funding Programme."

We recommend using your institutional TU Wien email address in the submission process and submitting papers from within the TU Wien IP address range to ensure correct accounting.

Publisher

Procedure

BioMed Central
BioMedCentral

List of titles

During the submission process, the corresponding author chooses option 4 (TU Wien is a member of SpringerOpen). The publisher informs the Library, which will check whether the corresponding author meets the guidelines.

Electrochemical Society (ECS)
ECS


ECS Plus

During Step 2 of the submission process, "A - Open Access Charges", the corresponding author chooses "I belong to an ECS Plus subscribing institution (…)". After the paper has been accepted, you receive a payment request. On the landing page of the invoice you select "Apply discount" and search for TU Wien.

Emerald
Emerald Insight

During the submission process, the corresponding author chooses the open access option. The publisher will inform the Library.
Frontiers
Frontiers

During the submission process, the corresponding author enters TU Wien as the paying institution. The Library is informed by the publisher and will contact the corresponding author if any questions arise.

IEEE Open Access Journals
IEEE

After the paper has been accepted for publication, you receive a payment request. You refer to the TU Wien deposit account and the publisher will inform the Library. The Library will check whether the corresponding author meets the guidelines.

Available for open access journals only.

Institute of Physics (IOP)
IOP Science

During the submission process, the corresponding author chooses the open access option. The publisher informs the Library, which in turn will contact the corresponding author if any questions arise.

IWA Publishing [The International Water Association]
IWA

New in 2019

During the submission process, the corresponding author chooses the open access option. The publisher will inform the University Library based on the affiliation specified by the author.
List of IWA Journals

Multidisciplinary Digital Publishing Institute (MDPI)
MDPI

New in 2019

During the submission process, the corresponding author enters TU Wien as the paying institution at the section "Institutional Open Access Program (IOAP)". The Library is informed by the publisher and will contact the corresponding author if any questions arise. If funded by the Library, the publisher completes the acknowledgement accordingly.

Royal Society of Chemistry
RSC Logo

During the submission process, the corresponding author chooses the open access option. The publisher informs the Library, which in turn will contact the corresponding author if any questions arise.

SciPost
SciPost

New in 2019

TU Wien Bibliothek supports the open access publication portal SciPost; the portal is free to access and publish for authors and readers alike

SCOAP3
SCOAP3

2017-2019 list of titles
2014-2016 list of titles
New in 2018: participation of the American Physical Society

TU Wien is part of the pilot project to promote open access in high-energy physics.
Starting with 2017, the following journals are included in SCOAP3:

  • Acta Physica Polonica B (APPB): Jagiellonian University, Cracow
  • Advances in High Energy Physics (AHEP): Hindawi
  • Chinese Physics C (CPC): IOP Publishing
  • The European Physical Journal C (EPJC): Springer
  • The Journal of High Energy Physics (JHEP): Springer
  • Nuclear Physics B (NPB): Elsevier
  • Physics Letters B (PLB): Elsevier
  • Physicas Review C (PRC): APS
  • Physicas Review D (PRD): APS
  • Physicas Review Letters (PRL): APS
  • Progress of Theoretical and Experimental Physics (PTEP): Oxford University Press

The article processing charges are directly funded by SCOAP3.

Springer Compact
Springer Logo

After the paper has been accepted for publication, the publisher informs the corresponding author of the open access agreement. If the author chooses the open access option, the publisher completes the acknowledgement accordingly and informs the library. The library will contact the corresponding author if any questions arise.

Please note: this is only valid for Springer Open Choice Journals. For funding of open access journals, see "Springer Open".

Springer Open Access Journals
Springer Open

During the submission process, the corresponding author chooses option 4 (TU Wien is a member of SpringerOpen). The publisher informs the Library, which checks whether the corresponding author meets the guidelines.

Taylor & Francis
Taylor and Francis

During the submission process, the corresponding author chooses the option "I understand that an APC applies, and I, or my institutional representatives, will coordinate payment". After the paper has been accepted for publication, the publisher informs the corresponding author of the open access agreement. If the author chooses the open access option, the publisher informs the Library, which in turn will contact the corresponding author if any questions arise.

Wiley
Wiley

After the paper has been accepted for publication, the corresponding author chooses "OnlineOpen". The publisher informs the Library, which in turn will contact the corresponding author if any questions arise.

Please note: This is only valid for Wiley Subscription Journals. For funding of open access journals, see Publication Fund.

All articles funded by the Library will be deposited in reposiTUm.

 

Discounts on article/book processing charges for TU members (costs not covered by the Library)

American Chemical Society (ACS)

  • 25% discount on the article processing charges through the Library’s membership
  • Valid for all corresponding authors from TU Wien
  • Will be deducted automatically during the submission process

Portland Press

  • 15% discount on the article processing charges by agreement with the Library
  • Valid for all corresponding authors from TU Wien
  • Will be deducted automatically if open access is chosen during the submission process and the TU Wien affiliation is specified during the payment process

IWA Publishing (The International Water Association):

  • 25% discount on the book processing charges by agreement with the Library
  • Valid for all corresponding authors from TU Wien
  • Will be deducted automatically during the submission process

AAAS: "Science Advances":

  • 15% discount on the article processing charges by agreement with the Library
  • Valid if the paying author (mostly the corresponding author) is from TU Wien
  • When the article is accepted, the publisher sends a link to the paying author where "apply discounts" and the TU Wien affiliation need to be chosen.

In addition to the open access agreements with specific publishers, the University Library can cover the costs of individual articles through the publication fund.

Guidelines for the funding of open access publications are:

  1. The submitting/corresponding author of the article has to be a member of TU Wien.
  2. The article has to be published in an open-access journal that provides immediate and unrestricted access to the final published version of the publication. The journal has to be listed in the "Directory of Open Access Journals (www.doaj.org) and use strict quality control such as peer review.
    TU Wien does not cover any publication fees for publications in subscription based journals with open-access option (hybrid journals), except for the above-mentioned publisher agreements.
  3. The publication costs are not covered by external resources or funded projects (e.g. FWF, ERC).
  4. The Article Processing Charge (APC) may not exceed 2,000 EUR. Higher costs may be covered in certain cases.
  5. The article is made available under an open license, such as a creative commons license.
  6. The authors are required to acknowledge the funding by TU Wien in the publication and to enter the publication in the TU Wien publications database. An example for the acknowledgement would be: " The authors acknowledge TU Wien Bibliothek for financial support through its Open Access Funding Programme".

Invoices that have already been paid cannot be refunded.

If you meet the above requirements for open access funding, email us at open-access@ub.tuwien.ac.at with the following information:

  • Name of the corresponding author
  • Journal title and publisher (or a link to the webpage)
  • Approximate article processing charges
  • Confirmation that the article costs are not covered by a research funding agency

Funding will be assigned based on the chronological order of the applications ("first come, first served" principle).

All articles funded by the Library will be deposited in reposiTUm.

A publishing agreement is a contract betwen the author(s) and the publisher that regulates the extent to which rights of use in a published work are granted to the publisher.

Many publishers only permit the self-archiving of the work in an online repository once a period of time (the so-called embargo period) has elapsed after publication. Often there are restrictions on which version (pre-print / post-print) may be archived.

infoPre-print / Post-print:
The terms pre-print and post-print are used to mean different things. We are following the usage as defined on the SHERPA/RoMEO website. On SHERPA/RoMEo, the self-archiving policies of many publishers can be looked up. The terms pre-print and post-print are defined as follows:
  • Pre-print - the version of the paper before peer review
  • Post-print - the final version after peer review, with revisions having been made, but without the publisher's typesetting, layout and pagination.
  • publisher-generated .pdf – version published on the publisher's platform

When concluding a publishing agreement, you have options of asserting the right to self-archive your paper online:

  • Only give the publisher limited rights of use for the electronic publication, and retain the right to parallel open access self-archiving in a repository. You can do this by crossing out words such as "exclusive" assignment of "all" rights, and other restrictive phrases; such alterations should be mentioned in a covering letter submitted with the agreement.
  • Alternatively authors can supplement the agreement with an addendum or add a supplementary clause providing for the retention of the non-exclusive right to deposit the work in a not-for-profit document server. To have legal effect, this addendum must be countersigned by the publisher.

    For German-language contracts you can use the following text passage:

"[...] 1. Der Verlag stimmt zu, dass der Autor das nichtexklusive Recht behält, eine digitale Kopie des Dokumentes vor/während/nach der Publikation durch den Verlag zeitlich unbeschränkt auf einen öffentlich zugänglichen akademischen Non-Profit-Server zu legen.
2. Der Autor verpflichtet sich, das Originaldokument auf dem akademischen Non-Profit-Server zu zitieren. [...]"

For English-language contracts there is a useful online tool, the "Scholar’s Copyright Addendum Engine”. You can choose one of different versions (Access-Reuse, Immediate Access, Delayed Access) and generate the addendum online.

Detailed information on the legal conditions of publishing agreements can be found on: open-access.net

TU Wien Academic Press

By establishing a TU Wien science publishing house - TU Wien Academic Press - in 2018, TU Wien Bibliothek has taken another big step in expanding its portfolio of publication services and open access publishing support for TU Wien scientists.
For detailed information on TU Wien Academic Press and our publishing programme, see the TU Wien Academic Press homepage:
www.tuwien.at/academicpress

Below, we give a short overview of the services provided by TU Wien Academic Press:
Download flyer (PDF)

  • The subject range extends across all fields of science offered at TU Wien.
  • TU Wien Academic Press publishes books by single authors, editorial works, thematic collections etc. arising out of classic research work and research-oriented teaching, as well as doctoral theses and conference proceedings.
  • TU Wien Academic Press is an open access publisher. All publication services associated with the publication of an online open access book are free of charge. Additional print editions of a book are possible.
  • Researchers, institutes and faculties of TU Wien can establish publication series in cooperation with TU Wien Academic Press.
  • Peer review is incorporated in our publishing process by default. The process is efficient for researchers and tailored to the different publication types.
  • The services of TU Wien Academic Press are available to all TU Wien staff and students (a minimum of one author or editor must be a member of TU Wien).

Authors and editors will profit from our professional services in producing and promoting their work.

Our services include layout and typesetting templates for the cover and inner pages, formal proofreading and procuring external services for editing, as well as professional referencing by means of ISBN/ISSN, and dissemination via reposiTUm, Google Books, and databases and search engines.

We also advise on legal questions concerning e.g. copyrights and image rights, and choosing CC licenses.

We offer fair publishing agreements: authors concluding contracts with TU Wien Academic Press only grant us a "non-exclusive right of use", so that any secondary publication on the author's part is still possible.

Publication services for publishing a freely accessible open access book are free of charge for authors and editors.

Printing costs for an additional printed edition are usually covered by the authors or editors. In return, the publisher will transmit any proceeds from the sale of printed copies to the authors or editors, up to the amount paid by authors/editors for printing costs.

In individual cases, the publisher may also directly finance or subsidise costs such as printing costs, costs for editing or for image rights (more detailed information on these subsidies will follow at a later date).

For optimal support and advice, please contact us as early as possible by mailing academicpress@tuwien.ac.at

Ideally, a first interview should take place during the concept phase. For example, you will then be able to include publisher's requirements on e.g. format, review or rights clearance for conference proceedings in the submission process for the conference.

We look forward to hearing from you!

Silvia Ziemkendorf
T: +43-1-58801-44278
academicpress@tuwien.ac.at

reposiTUm_Logo

reposiTUm, the TU Wien institutional repository, allows you to make your publications visible online to a worldwide audience free from access barriers. A stable link ensures reliable referencing. Several TU Wien open access journals and publication series are already published on reposiTUm.
https://repositum.tuwien.ac.at

Which types of publications/documents are stored on reposiTUm?

  • Initial publication of working papers, reports
  • Secondary publication of published papers ("self-archiving")
  • TU Wien conference proceedings and TU Wien journals
  • Books
  • Theses (doctoral theses, diploma theses, master’s theses)

Your benefit:

  • Fast publication of your content and therefore speedier scientific communication
  • Worldwide visibility ahd findability via search engines
  • full text search of the texts
  • A well-structured platform
  • Reliable referencing due to stable links
  • Long-term archiving
  • Findable on the library catalogue CatalogPlus

For further information refer to the FAQs.

Non-native speakers of English can profit from having their manuscripts checked for incorrect language usage and errors, improving their success during the assessment of their thesis, or generally increasing the quality of their publication and being better understood.

TU Wien staff and researchers have access to special rates for editing and translation services via TU Wien Bibliothek.

The service providers we cooperate with are noted for their specialisation on academic publications from different scientific disciplines.

ENAGO Editing Services

Enago offers manuscript services worldwide in cooperation with leading publishers, scientific societies and universitites. A framework treaty agreed by TU Wien Bibliothek and Crimson/Enago guarantees TU Wien researchers and faculty staff a 30 percent discount.

For English-language publications, three levels of editing services are offered: "Copyediting", "Substantive Editing" and "Academic Translation and Editing". When revisions are made after peer review, the paper undergoes a new round of editing by Enago editors.
More information and price quotes:
https://www.enago.com/tuwien/

IATUL Academic Translation and Editing Service (International Association of University Libraries)

As a benefit of TU Wien Bibliothek's membership of IATUL (The International Association of University Libraries), IATUL's Academic Translation and Editing Service is available to academic researchers and staff at TU Wien.

Services on offer are: "Standard Editing", "Express Editing", "Standard Translation", and "Express Translation". Standard Editing includes full correction of grammar, punctuation, word selection, with commentary on style, structure, and argumentation.
More information and price quotes:
https://www.iatul.org/services/editing-service  

info

General information

  • TU staff and students are billed directly by the service provider.
  • If you are looking for contacts to additional service providers e.g. for German-language editing, or if you have any questions, contact us: academicpress@tuwien.ac.at 
  • The above external service providers reqresent a high standard of quality, as they are specialised on academic texts. For legal reasons we have to point out that TU Wien Bibliothek accepts no guarantee or liability concerning your use of services offered by external service providers.
toTop